Madison County Circuit Clerk Contact
Madison County identifies Tenia Hermann as Circuit Clerk. The county department directory lists the Circuit Clerk at extension 2, and the county contact page places the office in the Madison County Justice Center with the judge and Juvenile Office. That location matters because court case files are not handled from the Recorder of Deeds counter in the historic courthouse.
The Madison County office directory is a useful source for confirming the current county phone extensions before visiting or mailing a request.
The directory supports the split-record workflow: use the Circuit Clerk for court cases and the Recorder for marriage licenses or recorded instruments.
Madison County Circuit Clerk
Clerk: Tenia Hermann
Madison County Justice Center
3 Court Square
Fredericktown, MO 63645
573-783-2176 ext. 2
Fax: 573-783-5920
Call to confirm copy fees, mailing instructions, and public terminal access.
What the Circuit Clerk Maintains
The Circuit Clerk is the practical clerk-of-court contact for Madison County Circuit Court records. Public case data may appear in Missouri Case.net, but the clerk remains the office to contact when a person needs a certified document, a file that is not remotely available, or instructions for a copy request.
- Civil case files, judgments, garnishments, small claims, and landlord-tenant matters.
- Criminal case files, filed charges, docket entries, warrants or summons entries when public, bonds, pleas, dispositions, and sentences.
- Family and divorce case records, subject to redaction and confidentiality limits.
- Probate Division records for estates, wills, guardianships, conservatorships, and small-estate matters.
- Traffic and associate circuit matters handled at the county trial-court level.
- Jury information and in-person terminal access for records not available remotely.
Marriage licenses and recorded land documents are not Circuit Clerk records. Those requests belong with the Madison County Recorder of Deeds.
Online, Counter, Phone, and Mail Access
Madison County does not publish a separate county-built circuit case search in the official county sources reviewed. Public users should begin with Missouri Case.net for public circuit-court case data, then use the Circuit Clerk when the online record is incomplete or a copy must be certified.
| Channel | Use It For | Madison County Detail |
|---|---|---|
| Missouri Case.net | Public case search, docket review, hearings, judgments, and some documents | Search by litigant name, case number, filing date, or scheduled hearing. |
| In person | Older records, certified copies, terminal viewing, and documents not remotely available | Circuit Clerk counter at 3 Court Square. |
| Phone | Copy process, fees, availability, and case-location questions | 573-783-2176 ext. 2. |
| Mail or fax | Copy requests or filing questions after clerk confirmation | Call before mailing payment or faxing documents; fax is 573-783-5920. |
How to Request a Certified Copy
A certified court copy is a clerk-authenticated copy used for official purposes such as employment review, licensing, appeals, name changes, divorce proof, probate administration, or agency filings. Madison County research did not locate a dedicated online Circuit Clerk request form, so the safest process is to identify the case first and confirm the clerk's current copy procedure before sending money.
- Search Missouri Case.net for the case number, party names, filing date, and court division.
- Confirm that Madison County Circuit Court is the correct court and that the document is public or available to the requester.
- Call the Circuit Clerk at 573-783-2176 ext. 2 to ask for the current copy cost, certification cost, accepted payment method, and delivery options.
- Submit the request with the case number, document name, number of copies, requester contact information, and any return-mail instructions the clerk requires.
- For restricted or sealed records, ask what authority or court order is required before the clerk can release anything.
Records Request Details to Prepare
No Madison County Circuit Clerk court-record request form was located in the official online sources reviewed. A clear written request should still include the details a clerk needs to identify the file and price the copy accurately.
| Field | Required | Notes |
|---|---|---|
| Case number | Recommended | Best identifier when known; use Case.net to locate it. |
| Party names | Yes | Use full names and any known aliases or prior names. |
| Case type or division | Recommended | Civil, criminal, probate, domestic, traffic, associate circuit, or municipal. |
| Document requested | Yes | Example: judgment, docket sheet, decree, order, letters, or disposition. |
| Certification needed | Yes | State whether a plain copy or certified copy is needed. |
| Requester contact | Yes | Include phone, mailing address, and email if used for clerk follow-up. |
Madison County Circuit Clerk Fees
The research file did not locate a Madison County Circuit Clerk fee schedule for plain copies, certified copies, certification, or civil filing fees. Missouri public-record fee rules apply to many county records, but judicial records also follow court access rules and clerk procedures. Confirm the current court-copy charges with the Circuit Clerk before mailing payment.
| Item | Amount or Status |
|---|---|
| Plain court copy | Not published in located Madison County sources; call the Circuit Clerk. |
| Certified court copy | Not published in located Madison County sources; call before ordering. |
| Certification fee | Not located in official Madison County online sources. |
| Search or retrieval fee | Ask whether staff research time applies for older or off-site files. |
| Filing fee | Confirm through the clerk or Missouri courts fee materials for the case type. |
Forms and Filing Questions
The accessible Madison County sources did not publish a local Circuit Clerk form library for court-record copy requests. Court users should use Missouri court forms where applicable, attorney-prepared pleadings when required, or clerk instructions for the specific case type. For eFiling questions, eligibility depends on Missouri court rules, user role, and case type.
Access rule distinction: County executive or sheriff records can route through Missouri Sunshine Law custodians, but court records use Missouri court access rules, Case.net availability, and Circuit Clerk procedures.
Records the Clerk May Not Release Publicly
Some Madison County court records are public only in part. Juvenile records, adoption files, sealed records, expunged criminal matters, protected addresses, full Social Security numbers, financial account details, confidential information sheets, and some probate or family material may be restricted or redacted. Case.net may show a public docket while withholding a document from remote viewing.